Travel Reimbursement

Effective July 1, 2007 school personnel traveling out of town on approved school division business will be reimbursed for reasonable expenses. It is the policy of the Danville School Board that all requests for reimbursements must be accompanied by an itemized receipt for the requested reimbursement. The only exception to this is mileage. Credit card receipts showing only a total amount will not be sufficient. Any request for reimbursement that is not accompanied by a receipt (excluding mileage) will be denied and returned.

Reasonable expenses are defined as follows:

Lodging: Two people per room when appropriate (room receipts required)

Meals: Actual meal expenditures are reimbursed up to $50.00 per day including tips, at a rate of no more than 15%. Banquet fees, where applicable, will be paid. Exceptions may be granted for meals purchased in high cost locations with prior approval by the Assistant Superintendent for Administrative Services. (Credit card receipts are not acceptable - must have itemized receipts.)

Transportation: Mileage will be paid at the current IRS approved rate per mile.. When traveling out of town, participants are required to travel at least two people per car unless the number of people traveling dictates one person in one car.

Other Expenses: Parking, tolls, and conference registration are reimbursed at actual cost, with itemized receipts.