Because employees are one of the most valuable resources of Danville Public Schools (DPS), we are pleased to offer a variety of benefits to meet the diverse needs of our employees. Below is a summary of the benefits offered to full-time employees of DPS. For a more detailed explanation of full-time employee benefits and associated costs, please refer to the Full-time Employee Benefits Guide. Part-time employees may refer to the Part-time Employee Benefits Guide for information regarding benefits for which they are eligible. If you have any questions regarding the benefits offered by the DPS, please contact the Employee Services Manager in the Human Resources Department at 434-799-6400, or you may view additional benefit details in the Personnel Section - 4000 of the Danville School Board Policy Manual (Select the “Policies” tab.)
Open enrollment for the 2016 - 2017 school year is August 1 - 12, 2016. Any changes to policies made during this period will be effective on October 1, 2016; however, deductions will begin in August.
Open enrollment is your only opportunity each year to make changes to your elections, unless you or your family members experience an eligible "qualifying event." Changes can be made to a policy during any other time of the plan year ONLY if any of the following occur:
- Birth/Adoption of a child
- Death of a dependent
- Change in a Spouse’s coverage (even their open enrollment period)
- Change of dependent’s eligibility
Please note these changes MUST BE MADE WITHIN 30 DAYS of the event. If you go past these 30 days you will need to wait until the next open enrollment period.
DPS’s health insurance is through Gateway Health and is a self-funded plan that offers medical, prescription drug, and basic vision coverage. This preferred provider organization (PPO) plan does not require you to choose a primary care medical provider. Instead, you can choose any physician in- or out-of-network, though your costs will be higher with out-of-network physicians. You may also save on other services when you see an in-network physician. This coverage is offered to employees, spouses, and dependent children to age 26.
The dental insurance plan through Delta Dental of Virginia covers your and your family’s preventive care and basic services. This preferred provider organization (PPO) plan does not require you to choose a primary care dentist. Instead, you can choose any dentist in- or out-of-network. You may also save on other services when you see an in-network dentist. Employees pay the entire premium for this insurance through payroll deduction. This coverage is offered to employees, spouses, and dependent children to age 26.
R.J. Baldwin Agency, Inc. is the third-party administrator of DPS’s flexible benefits plan. Baldwin representatives schedule individual meetings at each DPS location with all full-time employees at the start of each school year to discuss enrollment. If you are hired after the start of the school year, applicable forms will be provided by the Department of Human Resources.
A Cafeteria Plan is a reimbursement plan governed by IRS Section 125 which allows employees to pay certain qualified expenses (such as health insurance premiums) on a pre-tax basis, thereby reducing their total taxable income and increasing their spendable/take-home income.
Flexible Spending Accounts (FSA)
The Health Care FSA and Dependent Day Care FSA allow you to put aside pre-tax money to help cover eligible medical, dental, and vision expenses, as well as work-related child and adult day care expenses. Using an FSA reduces your income taxes by deducting money from your pay before taxes are calculated. The end result is that you pay less in taxes, potentially saving hundreds of dollars a year.
Group Life Insurance
DPS provides eligible full-time employees with group life and accidental death and dismemberment (AD&D) insurance through Minnesota Life Insurance Company. DPS pays the full cost of this benefit for eligible full-time employees. The Group Life Insurance Summary provides a brief overview of this coverage.
Optional Group Life (OGL) Insurance
DPS offers optional term life insurance through Minnesota Life Insurance Company to eligible full-time employees. Employees may select a benefit amount of up to four times their annual salary for themselves. Coverage may also be selected for an employee's spouse and children. The Optional Group Life Insurance booklet provides detailed information regarding this coverage. Fillable versions of the OGL enrollment form and evidence of insurability are available on the forms link below.
Voluntary Long-term Care Insurance
The Voluntary Long-term Care Insurance program offers insurance to employees via payroll deduction or to eligible family members to assist in covering the expenses of long-term care services received at home or in an assisted living or nursing home facility. Eligible individuals interested in enrolling in or obtaining program information must call a Program Expert at (866) 859-6060, or visit the Genworth Life Insurance Company website, http://genworth.com/cov.
The following paid leave types are granted to all full-time, salaried and eligible part-time employees: Sick Leave, Personal Leave, Professional Leave, and Annual Leave. Only 12-month licensed, classified, and administrative employees not assigned to a school are eligible for annual leave. Please see the Full- or Part-time Employee Benefits Guides for full explanations of leave accrual rates.
The Virginia Retirement System (VRS) is a mandatory defined benefit program sponsored by the Commonwealth of Virginia. After five years of eligible service, you become vested in this plan. Plan handbooks, forms, benefit calculators and estimators, and more resources are available on the VRS website: www.varetire.org.
Plan 1 Membership
Employees hired before July 1, 2010 and vested as of January 1, 2013, are covered under VRS Plan 1.
Plan 2 Membership
Employees hired on or after July 1, 2010 (or your VRS membership date is before July 1, 2010, and you were not vested as of January 1, 2013) are covered under VRS Plan 2.
Hybrid Plan Membership
Employees hired on or after January 1, 2014, are covered under the VRS Hybrid Retirement Plan. A hybrid retirement plan combines the features of a defined benefit plan and a defined contribution plan, which provides a retirement benefit based on employee contributions and employer match to the plan and the investment performance of those contributions.
DPS provides optional off the job accident insurance through Allstate. This insurance provides reimbursement for treatments associated with a wide array of accidents and injuries, and is available for immediate family members. Premiums are paid entirely by the employee through payroll deduction.
DPS provides optional critical illness insurance through Allstate. This insurance provides a lump sum benefit payment if an employee is diagnosed with a covered illness. Examples include heart attack, stroke, coronary artery by-pass surgery, and so on. Premiums are based on age and tobacco use. Premiums are paid entirely by the employee through payroll deduction
DPS provides optional cancer insurance through Allstate. This insurance provides a lump sum benefit payment if an employee is diagnosed with cancer and provides a benefit during cancer treatments. Premiums are paid by the employee through payroll deduction.
All employees of DPS are eligible to participate in a 403(b) plan, which is a tax-deferred retirement program that permits an employee to reduce his or her compensation on a pre-tax basis and have the contribution deposited into an investment account.
Enrolling in Benefits
New employees are strongly encouraged to enroll in health, dental, and other benefits by the 15th of each month, if possible, but within 30 calendar days of their date of hire. Once the 30 days has elapsed, enrollment is permitted during the annual open enrollment period or within 30 days of a qualifying event. If you submit your enrollment forms after the payroll deadline for the upcoming pay period, multiple deductions of premiums may occur from one or more future paychecks. (See Open Enrollment)
Employees enrolling in health, dental, and other benefit programs must work at least eleven (11) business days during a month for coverage to be effective on the first day of the following month. Coverage for life and AD&D insurance is effective on the first day of work. New enrollees will receive identification cards in the mail 2-3 weeks following enrollment.